The Haverstraw King’s Daughters Public Library is committed to serving its community during good times and hard times. The year 2020 has brought unprecedented challenges to our nation, state, and area of service. To continue serving our patrons during this difficult time while placing the health and safety of our community at the forefront, the Library Board of Trustees has adopted this Temporary Safety Practices Policy as an addendum to the existing Policy 2.1. Patron Rules of Conduct.
The Board of Trustees’ authority to adopt these measures is found in our charter, bylaws, New York Education Law Sections 255, 260, 226, 8 NYCRR 90.2, and Article 2 of the Not-for-profit corporation law. We also consider it our duty to develop these measures to keep our services accessible at this time.
HKDPL staff members have the authority to enforce these measures like any other of the Library’s rules. Concerns about this policy should be directed to the library director.
Thank you for honoring these measures, which are designed to keep our community safe, while allowing access to the library.
Scope of Temporary Safety Measures
The Haverstraw King’s Daughters Public Library operates per relevant law and Executive Orders, including those pertaining to mandatory workforce reductions, and the wearing of masks in public places. Therefore, the temporary practices in this Policy may be further modified as needed to conform to relevant Orders.
Until the Board of Trustees votes to revoke this temporary policy, the library will require all people on the premises to abide by the following safety practices:
- 1. All persons must wear a face mask which covers the mouth and nose
- 2. All persons must maintain a minimum of 6’ social distancing on library property
- 3. Patrons should only approach public service desks when directed to come forward
- 4. All persons should not enter the building if they have a fever, feel ill or are in contact with someone who is ill
Until the Board of Trustees votes to revoke this temporary policy, the following services, activities and building areas may be restricted or limited to varying degrees:
- 1. Patron admittance to the building
- 2. Hours of operation
- 3. Building occupancy
- 4. Public computers
- 5. Book stacks and collections
- 6. Availability of meeting rooms, quiet study rooms, tutor rooms, group work room, program rooms and gallery by non-library groups
- 7. Seating
- 8. Notary Public, Passport Services, Faxing and Photocopying
- 9. Restrooms
Any person who fails to follow Safety Practices 1-4 above while on the premises will be given one warning at the discretion of Library staff. Instead of being given a second warning, the patron will be asked to leave the premises for the day. Failure to comply with staff requests may result in law enforcement intervention.
Any person who fails to adhere to the restrictions in Activities 1-9 above will be asked to leave the premises for the day. Failure to comply with staff requests may result in law enforcement intervention. Subsequent failures on the part of t
Section 36.208(a) of the 2010 ADA Regulations implements section 302(b)(3) of the Act by providing that this part does not require a public accommodation to permit an individual to participate in or benefit from the goods, services, facilities, privileges, advantages and accommodations of the public accommodation, if that individual poses a direct threat to the health or safety of others. Paragraph (b) of this section explains that a ‘‘direct threat’’ is a significant risk to the health or safety of others that cannot be eliminated by a modification of policies, practices, or procedures, or by the provision of auxiliary aids and services.
In the event any safety requirement is not practicable on the basis of a disability, please contact the Library Director to explore a reasonable accommodation, such as curbside pickup of materials.
To aid the community in honoring these requirements, the Library will transmit this policy through social media, and use a variety of health authority-approved, age-appropriate, multi-lingual and visual means to transmit this message in a manner consistent with our mission and our identity as a welcoming and accessible resource to the community.
Code of Conduct
Adherence to these practices shall be enforced as a requirement of the Library’s Code of Conduct until such time as this temporary policy is revoked.
Adopted by the Board of Trustees July 14, 2020
The Haverstraw King's Daughters Public Library's behavior rules have a threefold purpose: to protect the rights and safety of library patrons, to protect the rights and safety of staff members, and to preserve and protect the library's materials, facilities and property.
Definitions and Scope
These behavior rules shall apply to all buildings, interior and exterior, and all grounds controlled and operated by the Haverstraw King's Daughters Public Library (such buildings and grounds are hereafter referred to as the "premises") and to all persons entering in or on the premises.
Persons who violate these rules may be ejected from the premises and excluded from all library premises for the period of time listed below.
Library users and staff members may not engage in:
1. Committing or attempting to commit any activity that would constitute a violation of any federal, state or local criminal statue or ordinance.
2. Engaging in sexual conduct, as defined under NYS Penal Law 235.00, including, but not limited to, the physical manipulation or touching of a person's sex organs through a person's clothing in an act of apparent sexual stimulation or gratification.
3. Being under the influence of any controlled substance or intoxicating liquor. Controlled substance is defined in NYS Public Health Law 3306.
4. Possessing, selling, distributing or consuming any alcoholic beverage, except as allowed at a Library-approved event.
5. Engaging in conduct that disrupts or interferes with the normal operation of the Library, or disturbs staff members or patrons, including, but not limited to, conduct that involves the use of abusive or threatening language or gestures, conduct that creates unreasonable noise, or conduct that consists of loud or boisterous physical behavior or talking.
6. Using Library-owned materials, equipment, furniture, fixtures or buildings in a manner inconsistent with the customary use thereof; or in a destructive, abusive or potentially damaging manner; or in a manner likely to cause personal injury to the actor or others.
7. Disobeying the reasonable direction of a Library staff member, Library security officer or officer of the law.
8. Soliciting, petitioning, distributing written materials or canvassing for political, charitable or religious purposes inside a Library building, including the doorway or vestibule of any such building or in a manner on premises that unreasonably interferes with or impedes access to the Library.
9. Interfering with the free passage of Library staff or patrons in or on the Library premises, including, but not limited to, placing objects such as bicycles, skateboards, backpacks or other items in a manner that interferes with free passage.
10. Placing personal belongings on or against buildings, furniture, equipment or fixtures in a manner that interferes with staff or patron use of the premises.
11. Bringing bicycles or other similar devices inside the premises.
12. Operating roller skates, skateboards, scooters, or other similar devices in or on the premises.
13. Parking vehicles on Library premises for purposes other than Library use. Vehicles parked in violation of this rule may be towed at the owner's expense.
14. Smoking or other use of tobacco or smoking substitutes, including, but not limited to cigarettes, cigars, pipes, e-cigarettes, and chewing tobacco.
15. Eating or drinking beverages outside of designated areas or drinking near electronic equipment.
16. Bringing animals on the premises (with the exception of service animals), except as allowed at a Library-approved event.
17. Violating the Library's rules for Acceptable Use of the Internet and Library Public Computers.
18. Sleeping in or on the premises.
19. Improperly using Library restrooms for the purpose of, including, but not limited to, bathing, shaving, washing hair and changing clothes.
20. Using personal electronic equipment at a volume that disturbs others, including, but not limited to, pagers, stereos, televisions and cellular telephones.
21. Leaving one or more children under the age of ten (10), who reasonably appear to be unsupervised or unattended, anywhere in or on the premises.
22. Entering the premises with bare feet, bare-chested or waering clothing that insignificantly ensures the modesty of the wearer.
23. Disturbing others because of offensive body odor or poor hygiene.
Any person who violates rules 1-4 while in or on the premises will be immediately ejected and excluded from all Haverstraw King's Daughters Public Library premises without first being given a warning. Any person so excluded shall lose all Library privileges for a period of up to three years, and the incident will be reported to the appropriate law enforcement agency.
Any person who violates rules 5-17 while in or on the premises will be given up to one warning at the discretion of Library staff; then the person will be asked to leave the premises for the day. Subsequent offenses by that person will result in that person's immediate ejection and exclusion from all Haverstraw King's Daughters Public Library premises. Any person so excluded shall lose all library privileges for a period of up to one year.
Any person who violates rules 18-21 while in or on the premises will be given up to two warnings at the discretion of Library staff; then the person will be asked to leave the premises for the day. Subsequent offenses by that person will result in that person's immediate ejection and exclusion from all Haverstraw King's Daughters Public Library premises. Any person so excluded shall lose all Library privileges for a period of up to six months.
Any person who violates rules 22 and 23 while in or on the premises will be excluded from the premises until the problem is corrected.
Approved and Adopted byt the Board of Trustees May 9, 1995
Amended April 12, 2005, Board of Trustees
Amended December 13, 2006, Board of Trustees
Amended April 8, 2014, Board of Trustees
In keeping with its mission and with advances in information technology, the Haverstraw King's Daughters Public Library (HKDPL) endeavors to provide access to the Internet as an extension of traditional reference and informational services, to meet the cultural, informational, educational and recreational needs of Haverstraw's diverse multicultural community.
Access to the Internet is compatible with the HKDPL's endorsement of the Library Bill of Rights; the Freedom to Read Statement; the Freedom to View; Access to Electronic Information Services and Networks; and with the policies, goals, and objectives of this public library.
The internet is a fundamental resource that offers access to a wealth of information, but at present it is an unregulated electronic global medium that changes daily. The information is often not verifiable as accurate and users should be aware that errors and intentional misinformation sometimes occur. The Library does not monitor and has no control over the information accessed through the Internet, and cannot be held responsible for its content, quality, accuracy or currency.
The Haverstraw King's Daughters Public Library assumes no responsibility for any damages, direct or indirect, arising from use of its electronic services, or from its connections to other Internet services. Library users access the Internet at their own risk. Responsibility for minors' access and use of library materials, including the Internet, rests with the parents or legal guardians, not the Library.
It is not acceptable to use the HKDPL Internet connection for purposes contrary to state or federal laws; nor to interfere with or disrupt other users, services or equipment; nor for unauthorized sales and marketing of products or services. As with all formats of information, users must respect copyright laws and licensing agreements. Library users abusing this shared service or the Library policy will be prohibited from further access. Library users whose actions violate local, state, or federal law may be subject to criminal prosecution.
These procedures and guidelines are set to insure fair and reasonable use of Internet resources for the maximum number of potential users. Due to the emerging nature of these services, policies are subject to change at the discretion of the Library.
- ⋄ All users are required to sign in each time, to use the Internet workstation. A library user under 18 who lives in our library district must present their HKDPL library card or have a parent/caregiver present at the time of signup or be on the list that a letter of permission has been sent. A patron under 18 who does not live in our library district must be signed in by a parent/caregiver.
- ⋄ Users must have basic computer skills, including the ability to use a mouse and be able to use Windows and an Internet Browser.
- ⋄ All users must read the Internet Use Agreement prior to access. Parents or guardians of the library district users under 18 years of age will be notified by mail of the policy and procedures. It is the responsibility of the parents or guardians to notify the Library if the parent/guardian does not want the child to have access.
- ⋄ A parent or guardian must accompany children 7 years of age and under.
RESERVATION AND ALLOWANCES
- ⋄ Workstations are available weekdays at both sites from library opening until ½ hour before closing.
- ⋄ HKDPL cardholders, residents of the library district will be given preference for walk-in use.
- ⋄ Use of the Internet is limited to one hour, including time required for connection and printing, if there are people waiting. A user may have access up to two hours per day.
- ⋄ Reservations by telephone or in person can be made for one hour per week. Reservations will be held for 15 minutes according to the Library's clock. Latecomers forfeit the unused portion of their time. Users can walk in and sign up any time the workstation is not in use and the time slot not reserved.
- ⋄ The Library cannot be responsible for connection difficulties. If the connection is not made, every effort will be made to reschedule an appointment.
- ⋄ A maximum of 2 people are allowed at a workstation at one time, bystanders will be asked to move at the discretion of the Library staff.
USE OF THE INTERNET WORKSTATION
- ⋄ Internet users will not have the ability to download software to Library equipment; install, delete or modify Library hardware or software; set-up shortcuts; or alter bookmarks and settings.
- ⋄ The first two printed pages are free, each additional page is $0.15 to be paid at the circulation desk (effective July 1, 2005.)
- ⋄ The violation of any one of these rules or failure to cooperate with library staff may subject the individual(s) involved to loss of Internet privileges.
- ⋄ The HKDPL does not censor user access to materials or protect you from information you might find offensive, but does seek to provide an atmosphere conducive to the best use of its resources.
Approved and Adopted by the Board of Trustees July 28, 1998
Amended: October 12, 1999, Board of Trustees
Amended: June 13, 2000, Board of Trustees
Amended: April 13, 2005, Board of Trustees
So that the Library may remain a place of enjoyment for all our patrons, telecommunication devices (example: cell phones, pagers) must be turned off or switched down to their lowest audible level in designated "quiet areas." Conversation and cell phone use is limited to lobby areas (where available).
Purpose: This policy defines appropriate usage of public spaces within the Haverstraw King's Daughters Public Library facilities. Primary use of Library space is reserved for Library-sponsored programs or Library-sanctioned programs including Literacy Solutions and North Rockland Central School District home instruction. This includes use of the Community Rooms, Tutor Rooms, Group Work Room and/or Quiet Study Room.
Policy Statement: The Board of Trustees will not provide access to public space for the conduct of private business by individuals or businesses. This may include, but is not limited to, privately-paid tutoring, presentations to prospective clients for paid services and/or solicitation of goods and services.
1. NRCSD and other students residing within the Library’s chartered service district may use the Tutor Rooms, Group Work Room and Quiet Study Room at no charge, as available.
2. A Haverstraw King’s Daughters Public Library card must be shown to gain access.
Adopted by the Board of Trustees November 11, 1997
Amended: November 8, 2006 by the Board of Trustees
Reviewed: October 13, 2009 by the Board of Trustees
Amended: May 11, 2010 by the Board of Trustees
Amended: August 9, 2016 by the Board of Trustees
1. It is the policy of the Haverstraw King's Daughters Public to specifically recognize that its circulation records and other records containing names or other personal identifying details of library users are confidential in nature.
2. All librarians and library employees are advised such records shall not be made available or disclosed to any persons or entity, including any agency of state, federal, or local government except pursuant to such process, order or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigative power, or as otherwise required by statute.
3. The issuance or enforcement of any such process, order, or subpoena may, at the discretion of Library Administrator and Board, be resisted until such time as a proper showing of good cause has been made in a court of competent jurisdiction.
4. Notwithstanding anything above to the contrary, such records may be disclosed to the extent necessary for the proper operation of the library (as shall be determined by the Library Administrator or Board of Trustees) and upon the consent or request of the library user identified by such records.
Approved and Adopted by the Board of Trustees June 1995
When our fire alarm goes off, even if it is a false alarm, everyone must immediately and quickly vacate the building. This is not the Library's policy, this is mandated by the Town of Haverstraw Fire Marshal. Please remember that the elevator is never to be used during an alarm. In addition, do not park in the fire lane. Town Police will ticket your car. We appreciate your complete cooperation in these matters.
Haverstraw King’s Daughters Public Library is committed to operating in furtherance of its taxexempt purposes and in compliance with all applicable laws, rules and regulations, including those concerning accounting and auditing, and prohibits fraudulent practices by any of its board members, officers, employees, or volunteers. This policy outlines a procedure for employees to report actions that an employee reasonably believes violates a law, or regulation or that constitutes fraudulent accounting or other practices. This policy applies to any matter which is related to Haverstraw King’s Daughters Public Library’s business and does not relate to private acts of an individual not connected to the business of Haverstraw King’s Daughters Public Library.
If an employee has a reasonable belief that either an employee or the Haverstraw King’s Daughters Public Library has engaged in any action that violates any applicable law, or regulation, including those concerning accounting and auditing, or constitutes a fraudulent practice, the employee is expected to immediately report such information to the Library Director. If the employee does not feel comfortable reporting the information to the Library Director, he or she is expected to report the information to the President of the Board of Trustees.
All reports will be followed up promptly, and an investigation conducted. In conducting its investigations, the Haverstraw King’s Daughters Public Library will strive to keep the identity of the complaining individual as confidential as possible, while conducting an adequate review and investigation.
Haverstraw King’s Daughters Public Library will not retaliate against an employee in the terms and conditions of employment because that employee: (a) reports to a supervisor, to the executive director, the Board of Directors or to a federal, state or local agency what the employee believes in good faith to be a violation of the law; or (b) participates in good faith in any resulting investigation or proceeding, or (c) exercises his or her rights under any state or federal law(s) or regulation(s) to pursue a claim or take legal action to protect the employee’s rights.
Haverstraw King’s Daughters Public Library may take disciplinary action (up to and including termination) against an employee who in management’s assessment has engaged in retaliatory conduct in violation of this policy.
In addition, the Haverstraw King’s Daughters Public Library will not, with the intent to retaliate, take any action harmful to any employee who has provided to law enforcement personnel or a court truthful information relating to the commission or possible commission by the Haverstraw King’s Daughters Public Library or any of its employees of a violation of any applicable law or regulation.
Supervisors will be trained on this policy and the Haverstraw King’s Daughters Public Library’s prohibition against retaliation in accordance with this policy.
Adopted by the Board of Trustees, August 12, 2014
Policy 3.6. Environmental Use
Purpose: The Haverstraw King’s Daughters Public Library is committed to implementing reliable and cost effective measures that will allow us to avoid wasted expense and protect the environment.
Policy Statement: The Haverstraw King’s Daughters Public Library will promote and practice safe and responsible use of energy, recycling and waste management, purchasing, transportation, land use and water in the planning and delivery of all our services.
- Incorporate green purchasing and consider energy efficiency in all aspects of library purchases, plans, and operations, including transportation between sites
- Maintain responsible site management practices to avoid leaks, reduce toxins and keep our surrounding environment clean and safe
- Communicate our Environmental Policy and relevant procedures to employees, suppliers, contractors and other stakeholders
- Provide employees with training and education to recognize, plan, implement and sustain energy savings in all aspects of library services
- Establish a reporting system to consistently track our energy consumption and make necessary updates towards managing and reducing energy costs
- Strive towards becoming a “Zero Waste Business.” In order to accomplish this we will adhere to our local Rockland County Solid Waste Management principles and the separation law to discard materials responsibly
- Provide at least four programs annually on environmental sustainability issues specific to our geographic region
Approved by the Board of Trustees, December 11, 2018
Revised by the Board of Trustees, November 12, 2019